Getting podcast contact information is a vital part of the outreach process for any PR or ad campaign. However, most PR and marketing professionals don't have time to search Google manually.
Chances are a podcast's email address is already public, usually on the show's website or inside its RSS feed. If you pitch shows every week, you can skip the search and look the show up in Rephonic, which lists its email, website and social accounts together.
Table of Contents
How to find a podcast's email address
Check these places in order and stop as soon as you find an address.
- The show's website. Start with the contact, about or "be a guest" page. Bigger shows often put a booking form here instead of an email address.
- The episode show notes. Scroll to the bottom of a few recent episode descriptions in Apple Podcasts or Spotify, where hosts sometimes leave a business email or a guest application link.
- The RSS feed. Open the feed in your browser and search the page for "email". The owner's address sits in the
<itunes:email>tag. If the show's website doesn't link to its feed, search for the show's name plus "RSS feed". - The host on LinkedIn, X or Instagram. Keep the message short and ask who handles guest bookings.
- A podcast database. Look the show up in Rephonic and hit the Contacts button.
When we checked the feeds of 12 B2B marketing podcasts while updating this guide, 8 had an owner email in them. That address belongs to whoever set up the hosting account, which isn't always the host. The Leaders of B2B feed, for example, lists a general support address. So use the feed email when the website doesn't list a booking email.
Whatever you find, run it through an email verifier before you pitch, so you know the address exists and accepts mail.
Three ways to build a podcast contact list
There are a few ways to find the right email address and contact a podcast host. The easiest and fastest way is to use Rephonic, but you can also do it by searching on Google.
1. Build the list by hand
If you only pitch a few shows a month, you don't need a tool for this.
For each batch of shows:
- Search Apple Podcasts, Spotify or Google for your topic and write down every show that fits.
- Work through the places above for each one.
- Log each email in a spreadsheet with the date you found it, since contacts go stale when producers move on or a show changes hands.
2. Search Rephonic's contact directory
Rephonic has all the online tools you need to make that valuable first contact with podcast hosts.
When you're ready to contact a podcast host as a guest, sponsor or partner, here's how to find their email address:
- Search for the podcast using Rephonic's search tool
- Tap on the podcast name
- Hit the Contacts button on the podcast page. You'll be able to see all the podcast's contact information, including email address, web pages and social media accounts.
- Add the show to a campaign and hit Verify Email to check the address is valid and deliverable
Using an established industry database like Rephonic is the fastest way to access verified contacts, show metrics, and audience demographics.
3. Get researchers to find alternative contacts
Sourcing the best contacts across our database of over 4 million podcasts is complex, and sometimes the automatic system can't find good information for a particular show. But, if your chosen podcast's info doesn't show a contact address, don't panic.
You can ask our team to research the best contacts for you for those cases. Just tap the Contacts button while viewing any podcast and then tap Find Contacts for Me to request the concierge service.
Our team of researchers will go out and try to find the correct contact info so that you can save time and focus on pitching. You'll get an email when your request is done, usually within one or two working days.
Your team gets a monthly quota of concierge credits to use as needed. Our help center has a short guide to finding contacts with screenshots of each step.
If you're pitching a lot of podcasts, this could save you many hours of manual research time every week.
How do I contact podcast hosts?
Podcast hosts generally prefer to be contacted via email, as it allows for personalized outreach and tracking of communications.
We’ve made the process of reaching out to podcasts straightforward and hassle free. Here’s how to contact podcasts using Rephonic:
1. Select the podcast contact
Choose the email address of the person (such as the host, producer, or guest booking agent) who is responsible for guest bookings or sponsorships, ensuring your pitch reaches the right individual.
2. Edit your pitch
Select your sequence and edit your pitch emails. We cater for a wide variety of purposes in our templates, e.g., pitching as a guest, pitching as a sponsor, or cross-promoting your show. You can even create your own sequence from scratch.
When editing your pitch, make sure it’s a good match for the podcast’s audience and topics—this increases your chances of a positive response and successful booking.
If you're stuck on the wording, our guide to writing a podcast outreach email with AI walks through drafting a pitch with ChatGPT, starting with research on the show.
3. Choose your inbox
Connect your inbox if you haven't already done so (you can connect multiple inboxes), and select the inbox you'd like your pitch to be sent from.
4. Choose your sending window
Choose the days and hours when your pitches will be sent for this campaign.
That’s it! Review and send your pitch directly within Rephonic.
What else do you get from Rephonic's podcast contact directory?
Rephonic provides incredible value to anyone planning to use podcasts as a marketing tool or their public relations strategy.
- Search over 4 million podcasts in our database
- View listener numbers, audience demographics, social follower count, engagement rates, chart rankings and more
- View previous guest and sponsor insights
- Get email alerts when shows discuss your brand or keyword
- Build podcast contact lists for your favorite shows and export their data as a CSV
- Easily find host names, email addresses and social links
- Listen to any podcast episode straight from our platform
Final thoughts
Rephonic is the most complete podcast contact database for PR teams, marketers, and founders looking to book and promote high-impact guest appearances and ad spots. Teams use podcast databases to find podcasts that accept guests or sponsors and reach out directly, reducing time spent on unresponsive shows. Access listener numbers, contact info, audience demographics and more for over 4 million podcasts.
Start your 7-day Rephonic trial and hit the Contacts button on the shows you want to pitch.
FAQs
How do I find a podcast host's email address quickly?
- Use Rephonic's podcast contact database
- Click Contacts when viewing a podcast page
- Use the Concierge Service if you can't find the contact info you're looking for - Rephonic's team of researchers will try to find better contacts for you.
How do I find a podcast's email quickly?
Rephonic lists contact details for over 4 million podcasts, so the quickest route is to look the show up there. Without a database, check the show's website, then the episode notes, then the RSS feed for an owner email.
Can I verify a podcast's email address in Rephonic?
Yes. Just hit "Verify Email" when viewing a podcast's email address within a Rephonic campaign.
What should I do if I can't find a podcast's contact info online?
Try a short LinkedIn message to the host or a DM on X or Instagram, or look the show up in Rephonic. If Rephonic has no good contact either, request the concierge service and our researchers will try to track one down for you.
How to Get on Podcasts as a Guest
This in-depth guide explains what you can expect to gain from podcast interviews, how to find the right shows, pitch effectively, prep for the interview, and follow up afterward.
Monthly Podcast Appearances or Intense Bursts: Which Is Better?
Podcast sprints or a spaced approach—which guesting strategy works best? Or should you try a hybrid? We break down the pros and cons of all three.
About the Author
James Potter started Rephonic in 2020 to answer a simple question: how many people actually listen to this podcast? The platform now estimates audiences for more than 4 million shows, and PR teams lean on those numbers to decide where a pitch is worth sending.
